Three Days on Air EHR, and You Will Not Want to Go Back

We move your real data into Athelas Air EHR before day one. Your providers treat their normal caseload while Ambient AI drafts every note. Then you decide.

Request a pilot

How the pilot works

3 days

Kickoff to decision

5 days

Access to go-live

1:1

old EHR → Air EHR mapping

Records re-typed

the problem

Your old EHR runs your schedule. It also runs your evenings.

You know the costs already. They show up as burnout, turnover, and hours that never get billed.

Documentation after hours

Every note is typed by hand. For many providers, the last chart of the day gets finished at the kitchen table.

Clicks instead of care

Routine tasks take a dozen screens. Your team spends its skill fighting the software instead of treating patients.

Your data, out of reach

Answers live in report exports and support tickets. Basic questions about your own practice take days to resolve.

THE PILOT

Not a demo. Your practice, running on Air EHR.

DAY ONE

Log in and skip five years ahead.

Your schedule is populated, including next week’s visits. Every patient opens with demographics, insurance, cases, diagnosis codes, and prior authorizations already in place, and their chart notes attached. The questions that used to mean a report export now take one search. It is your practice, exactly as it is today, inside the EHR you wish you had.

EVERY VISIT

The note is written before the patient reaches the front desk.

Ambient AI listens during the visit and drafts the full clinical note in your templates: Initial Evaluation, Daily Note, Progress Note, and Discharge. Your providers review, edit, and sign between appointments. Nobody charts at the kitchen table.

WHAT MOVES WITH YOU

Your data arrives connected, not just copied.

Patients

Demographics, contacts, and guarantors.

Insurance

Full details with policy holders and payer prioritization.

Cases

Diagnosis codes and referring providers included.

Prior authorizations

Linked to cases with tracking kept accurate going forward.

Your schedule

Appointments, including future-dated visits.

Clinical documents

Chart note PDFs and eDocs at the patient and case level.

Every migration runs through record-count validation, patient-level checks, and a joint data review with your team before go-live. Your data is refreshed up to 24 hours before the pilot starts.

WHAT CHANGES FOR YOUR TEAM

The same week, on two different systems.

Your week on old EHR

Your week on Air EHR

Writing Notes

Typed by hand, often after the last patient has left.

Drafted by Ambient AI during the visit. Providers review, edit, and sign.

Your Evenings

Charts follow providers home.

Notes are signed before they leave the building.

Finding Answers

Report exports, portal logins, and waiting.

Any patient, case, or authorization is one search away.

Note Templates

Rigid formats your team has learned to work around.

Initial Evaluation, Daily Note, Progress Note, and Discharge ready on day one. Customizable on request.

Trying Something Better

The fear of a months-long migration keeps you where you are.

A three-day pilot with your real data, before you sign anything.

The pilot covers documentation and scheduling. Billing and RCM come later.

PILOT SCOPE

Small enough to start this week. Real enough to trust.

PROVIDERS

1–5 providers

You choose who takes part; a champion clinician works best.

SCHEDULE DATA

1–3 dates of appointments

Captures your appointment types, templates, and logins in one pass"

LOGINS

1–5 logins

Pilot provider, front desk, practice admin or owner.

APPOINTMENT TYPES

Mapped 1:1 from old EHR

Collected once through the setup guide, with no reconfiguration.

NOTE TEMPLATES

Standard PT set

Initial Evaluation, Daily Note, Progress Note, and Discharge. Customizable on request.

AMBIENT AI

Standard prompting

It works out of the box and can be tuned to your documentation style on request.

WHAT WE NEED FROM YOU

Three things, and about an afternoon of your time.

With all three in hand five business days before your start date, we have the time to extract, map, load, and verify your data. Day one is flawless because nothing is rushed.

If any item is still outstanding at that point, the start date moves. A compressed setup window is what breaks day one, and we will not risk it.

Step 01

Sign the pilot agreement

A lightweight agreement that locks in your pilot start date.

Step 02

Complete the setup guide

Captures your appointment types, templates, and logins in one pass

Step 03

Share legacy EHR access

Admin-level or reporting access, shared through a secure channel. We use it to extract your data.

PROCESS & TIMELINE

Under two weeks, start to decision.

T–7

Gate check: we confirm everything is on track together

You + Athelas

T–5

All three gates locked: agreement signed, setup guide done, legacy EHR access shared

You + Athelas

T–5 → T–1

We extract, map, load, and verify your data, with nothing on your plate

Athelas

T-1

Short training session with your pilot team

You + Athelas

Day 0

A 30–45 minute kickoff, walking through your own migrated data live in Athelas Air EHR

You + Athelas

Day 0–2

Providers document real visits with Ambient AI, and we check in daily

You + Athelas

Day 2

Review success criteria, decide next steps

You + Athelas